Associate Programme Officer (Replacement Capacity)UNHCR (Fixed Term Appointment)

UNHCR

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ORGANIZATIONAL CONTEXT

Define the role of the position within the team, describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.

There are currently over one million Syrian refugees registered with UNHCR in Lebanon, which makes Lebanon the highest refugee-hosting country per capita in the world. There are no approved camps in the country, and refugees are spread over 2,125 communities and locations across the country. The refugee response is led by the Government and local actors, supported by the international community.

 

As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field. The structure brings together over 100 UN agencies, national and international NGO partners in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and other affected populations. The Lebanon national response falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.

 

The UNHCR operational response in Lebanon is the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. The Office has grown substantially in the past years and now has around 640 staff. Aside from the Branch Office in the capital city of Beirut, UNHCR has two sub-offices in Zahle and Tripoli and two field offices in Mt Lebanon, Tyre, and one field unit in Qobayat under the Tripoli Sub-Office.


The incumbent receives guidance from the Senior Programme Officer. The incumbent may supervise some support staff. He/she may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Associate Programme Officer. S/he is also expected to stay abreast of the challenges posed to the region by the political context, the UN and humanitarian reform and institutional developments.


External contacts are predominantly with persons on subject matters of importance to Organization's programme (e.g. counterparts in other organizations or at working level in national Governments).


FUNCTIONAL STATEMENT.

Describe the accountabilities, responsibilities and authorities associated with the position.

Accountability (key results that will be achieved)
  • The needs of persons of concern in the country are assessed and analysed in a participatory manner and using an Age, Gender and Diversity (AGD) perspective to form a firm basis for planning.
  • IP agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures.
Responsibility (process and functions undertaken to achieve results)
  • Through a consultative process within the country and field visits, stay involved in the development of the strategies, methodologies, contingency plans that respond to new and emerging operational challenges for the country.
  • Assist in ensuring that global strategic priorities (GSP) and regional priorities as well as information on projected resource availability guide the planning parameters.
  • Provide inputs for developing the country operations plan in compliance with global strategic priorities and regional priorities as well as with annual programming/planning instructions.
  • Assist in organizing a consultative process to ensure a consistent application of the organization’s criteria and policies for the selection of implementing and operational partners.
  • Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities.
  • Assist in training UNHCR as well as implementing partners (IP) staff in UNHCR standard procedures related to the Results Based Programme management.
  • Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyze UNHCR’s performance, trends and target interventions.
  • Undertake field visits to evaluate and improve the planning, programming, implementation and monitoring of assistance projects.
  • Assist in implementing the establishment of sound monitoring processes, in reviewing final reports and on progress in order to advise on any corrective actions required or the need for additional resources to reach planned target levels.
  • Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to record data and assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
  • Assist in keeping donor representatives briefed on developments and assist in the development of funding submissions, appeals and reports.
  • Assist in monitoring compliance to the organization’s resource allocation framework, providing support and taking corrective action where required.
  • Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
  • Monitor the implementation of IP Risk Management techniques and tools.
  • Perform other duties as required.
Authority (decisions made in executing responsibilities and to achieve results)
  • Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports.
  • Represent UNHCR in UN and other fora on programme and technical issues as delegated by programme senior management.
  • Enforce compliance with UNHCR’s global strategies, protocols and guidelines.


REQUIRED COMPETENCIES.

Which illustrate behaviours that are essential to achieving deliverables described above, and that are critical to successful performance. All jobs require the staff to abide to the Values and Core competencies of UNHCR. Where applicable, select a maximum of six Managerial and list up to six functional competencies. Select a maximum of three Cross-Functional Competencies. (Note that the Performance Appraisal and Management System (PAMS) allows for up to five Cross-Functional Competencies to be selected by the staff member and the supervisor.

Code Managerial Competencies
  M001      Empowering and Building Trust
  M002      Managing Performance
  M003      Judgement and Decision Making
  M004      Strategic Planning and Vision
  M005      Leadership
  M006      Managing Resources


ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED.

Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.

  • University degree or equivalent in Business Administration, Law, Economics, Social Science or related field
  • Minimum 4 years of previous job experience relevant to the function.
  • Excellent knowledge of English and working knowledge of another UN language.
(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

***For National Officer positions, very good knowledge of local language and local institutions is essential.


DESIRABLE QUALIFICATIONS & COMPETENCIES.

Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.

- Completion of the UNHCR Learning programmes or specific training relevant to functions of the position
- Good knowledge of UNHCR financial rules, procedures and processes
- Knowledge of another relevant UN language
- Knowledge of UNHCR specific programmes (MSRP, Focus, etc.)
- Computer skills (in MS office)


SUBMISSION GUIDELINES

GUIDELINES

Only short-listed candidates will be contacted.  UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position. Shortlisted candidates may be required to sit for written test and/or oral interview


Overview

  • Job Title: Associate Programme Officer (Replacement Capacity)
  • Location: Beirut, Lebanon
  • Position Number: 10005283
  • Type of Contract: UNHCR (Fixed Term Appointment)
  • Grade: NOB
  • Supervisor Position, Title & Grade: 10019774, Senior Programme Officer, P4
  • Deadline for applications: 2017-08-22